DOS - ACCOUNTANT II - 45000881

Requisition No: 825764 

Agency: Department of State

Working Title: DOS - ACCOUNTANT II - 45000881

 Pay Plan: Career Service

Position Number: 45000881 

Salary:  $32,760 - $37,837 

Posting Closing Date: 05/17/2024 

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Previous applicants need not reapply.

Department of State

Accountant II

Division of Administrative Services

Bureau of Planning, Budget, and Financial Services

Minimum Qualifications:

• High School diploma or equivalent
• Accounting, banking and/or bookkeeping experience

Preferences:

• Experience with billing and collections
• One (1) year of experience in receipts/receivables

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

This position performs independent accounting work involving variety of accounting skills, processing, examining, analyzing, or interpreting accounting records or investigative financial information within the Division of Administrative Services -Planning, Budget & Financial Services.

This position is responsible including but not limited to, the following duties:

• Inputs deposit information into FLAIR and verifies that treasury receipts match input for Corporations and Election deposits.
• Validates all deposits in the Cash Management System daily.
• Maintains supporting documentation for all Corporations and Elections deposits.
• Collects credit card payment information via Bureau voicemail system.
• Processes all credit card payments via the in-house terminal.
• Maintains all redacted records for credit card payments.
• Credit Card Acceptance - Electronic Operating Receipts Annual Report - by July 31st each year.
• Prepare monthly reconciliation of Records Management and Administrative Register outstanding invoices to the pending file.
• Conduct collection activities for outstanding accounts receivable for Records Management and Administrative Register invoices.
• Prepare refunds for overpayment of journal transfers on the Administrative Register and Records Management invoices.
• Maintain Records Management Workshop file with information regarding registration payments.
• Prepares debit memos received from the Department of Financial Services for entry into FLAIR.
• Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge and use of FLAIR, Word, Excel, Outlook, Report Distribution Systems (RDS), Management Reporting Environment (MRE) information systems.
• Knowledge and use of accounting principles and practices.
• Knowledge and use of information gathering, knowing how to find information and identify essential information.
• Knowledge of State Financial Accounting Procedures.
• Knowledge and use of problem solving, identifying nature of problems.
• Ability to process, examine, analyze, and interpret financial data.
• Ability to organize work.
• Ability to interpret laws, rules, and processes.
• Ability to communicate effectively with others in both oral and written forms.

CRIMINAL BACKGROUND CHECKS:  A Level 2 criminal background check is a condition of employment.  If selected for this position, you must provide your fingerprints.  We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES: We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates with diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE.  Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.  Certain service members may be eligible to receive waivers for postsecondary educational requirements.  Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.  Veterans’ Preference documentation requirements are available by clicking here.  All documentation is due by the close of the vacancy announcement.